Ordinary Council Meetings
These are the normal meetings which are held each month, where the council undertake the general business of running the village. Members of the public are very welcome to attend and there is an opportunity at the beginning and end of the meeting for public questions and statements. All meetings start at 7pm and are held in the Burnham Market and Norton Village Hall.
The meeting dates for the remiainder of 2019 are as follows:
- Monday 15th July 7pm
- No Meeting August
- Monday 16th September 7pm
- Monday 21st October 7pm
- Monday 18th November 7pm
- Monday 9th December 7pm
Annual Council Meeting
The Parish Council year starts in May when the Annual Council meeting is held. This is a statutory meeting and must be held within 14 days of the election in an election year or otherwise in May.
Election of Chairman
The first duties of that meeting are to elect the Chairman and Vice-Chairman. The Chairman, whether elected or re-elected must sign a declaration of acceptance of office annually. During an election year, all members must sign a declaration of acceptance of office too. They are not legally Councilllors until this has been completed and cannot participate in meetings until this has been accepted. All Councillors are also required to complete and sign a Register of Interests form.
Order of Business
The agenda for the Annual Council meeting would include normal procedural matters carried out at other Parish Council meetings, such as approving the minutes from the previous meeting and receiving apologies for absence. The agenda would also include the election of members to any working parties, to review the annual accounts and payment of subscriptions or other dues.
Annual Parish Meeting
There can be, and often is, confusion between the Annual Parish Meeting and the Annual Council Meeting.
All Parish and Town Councils throughout England are required by law to hold an Annual Parish Meeting, which must take place between 1st March and the 1st June (inclusive). Meetings should not commence before 6.00 pm.
Purpose of the Annual Parish Meeting
The purpose of the meeting is so that the Parish Council can explain what it has been doing over the last year and it enables the electors to have their say on anything they consider is important to the people of the Parish.
Who can attend the meeting?
The Annual Parish Meeting is a meeting of all the local government electors for the Parish. It is NOT a Meeting of the Parish Council, which the public can participate in. Anyone may attend but only registered electors of Burnham Market may speak and vote.
Will I be able to ask questions and make suggestions?
Yes, any registered elector may ask questions of the Council, which will usually be answered by the Chairperson, the Clerk to the Council, or a designated Councillor.
An elector may also make suggestions and comment on anything pertinent to the people of Burnham Market. This will be welcomed and is the whole purpose of the meeting.
Who will chair the meeting?
The Chairman of the Parish Council will chair the meeting. If the Chair is not able to attend, then the meeting will elect a chairperson from amongst those electors present.
Will Parish Councillors be there?
Usually they do attend and will speak if need be. But the purpose of the meeting is to enable the ordinary electors to have their say. Councillors will listen with interest and as electors themselves, also have the opportunity to raise questions and make comments if they wish.
Will notes be taken of the meeting?
Yes, a written record of the meeting will be taken and will be presented at the following Annual Parish Meeting for consideration.
What else happens at the meeting?
We will invite local clubs, societies and other voluntary organisations to provide a report or a representative will attend to speak about the work of their group.
How long will the meeting last?
As long as need be within reason. It really depends on those present and the number of questions and the discussion that is raised. Generally, the meeting will last no longer than 2 hours.